Retail and distribution
AI and automation for distributors, wholesalers and multi-branch retailers
Orders arrive as Viber photos, phone calls, texts and salesmen's notes, and encoders retype them into the order system. Point-of-sale, accounting, warehouse and e-commerce systems each hold part of the truth, so branch reports are built by hand. Collections depend on one or two people in credit, and cash sits in receivables longer than it should.
In short
Data Reach Solutions (DRS) is a Philippine AI, automation and software company, founded in 2019, with offices in Metro Manila and Cebu. For retail and distribution, DRS designs, builds and runs: order intake; order and delivery status; collections; stock and replenishment; sales team reporting; branch and channel consolidation; E-invoicing. Each system connects to what the business already uses, such as point-of-sale systems, ERP and accounting software, warehouse and inventory systems, E-commerce platforms and marketplaces, and a person stays in control of every decision that matters.
Where time goes
Where work is lost today.
- Encoders retyping orders from chat photos, calls and notebooks
- Office staff answering order and delivery status calls
- Statements of account and payment reminders sent by hand
- Branch sales and stock consolidated in spreadsheets at month-end
- Dead stock and stockouts discovered too late
This page is for
- Consumer goods distributors
- Pharmaceutical distributors
- Hardware and auto parts wholesalers
- Multi-branch retailers
- Franchise networks
- Retailers selling across stores and e-commerce
Use cases
What we would look at first.
The use cases that most often return the most time in this industry. The consultation finds which of them fit your business.
Order intake
Orders from chat, email and photos read into the order system for a person to confirm.
What it is designed to change: Encoding time cut by more than half
- Time to value
- 6 to 10 weeks
Order and delivery status
Status questions from customers and salesmen answered automatically, with handoff to staff.
What it is designed to change: Fewer calls to the office
- Time to value
- 4 to 8 weeks
Collections
Statements of account, reminders and promise-to-pay tracking.
What it is designed to change: Lower days sales outstanding
- Time to value
- 4 to 6 weeks
Stock and replenishment
Slow-moving and stockout alerts, and reorder suggestions by branch or warehouse.
What it is designed to change: Less dead stock and fewer lost sales
- Time to value
- 8 to 12 weeks
Sales team reporting
Visit reports, route coverage and target tracking from salesmen's phones.
What it is designed to change: Managers see coverage daily
- Time to value
- 6 to 10 weeks
Branch and channel consolidation
Daily sales and margin by branch and channel, including e-commerce.
What it is designed to change: Numbers by morning, not month-end
- Time to value
- 6 to 8 weeks
E-invoicing
Point-of-sale and accounting systems connected to the BIR electronic invoicing system.
What it is designed to change: Compliance on time
- Time to value
- 4 to 8 weeks
Illustrative example
A consumer goods distributor
The distributor sells about PHP 30 million a month through 40 salesmen to 1,200 active accounts, and three encoders spend their full working month retyping orders. Automated order intake with human review removes about 60% of that work, so close to two people can move to collections and customer service. Automated statements and reminders bring days sales outstanding from 60 to 50 days. All figures are illustrative. We replace them with your own numbers in the consultation.
- Monthly sales
- PHP 30 million
- Encoder hours released
- About 317 a month
- Days sales outstanding
- 60 down to 50
- Working capital released
- About PHP 10 million
Systems and rules
What we connect to, and what we build around.
Systems we connect to
- Point-of-sale systems
- ERP and accounting software
- Warehouse and inventory systems
- E-commerce platforms and marketplaces
- Viber, Messenger and email
- Sales team mobile apps
- BIR electronic invoicing system
We integrate with what you already use before suggesting anything new.
Regulation and deadlines
Checked 30 September 2026.
BIR electronic invoicing
E-commerce sellers, large taxpayers and users of computerised accounting systems must issue electronic invoices by 31 December 2026 under RMC 098-2026.
BusinessMirror, on BIR Revenue Memorandum Circular 098-2026Christmas peak
Order volumes from October to December expose every manual step. Work scoped by mid-year is live before the rush.
Principal reporting
Brand principals increasingly ask distributors for sell-out and inventory data. Connected systems make that reporting routine.
Related
Solutions and services for this industry.
Solutions
Proven in live operations
Data Reach Solutions built and supports the warehouse information systems GALCO and PSI run around the clock at Mactan-Cebu, Clark and NAIA, in operation since 2019 under Bureau of Customs rules. Read the case study
DataReach Solutions Inc., SEC registration CS201905437. Offices in Metro Manila and Cebu.
Let’s make work work better.
Your people’s time, back.
It starts with a conversation.
Tell us about the work that slows your business down. Leave your free consultation with a written summary and a practical next step.
Book a free consultationA conversation. A clear next step. No obligation.