Education and training
AI and automation for schools, colleges and training providers
Your year has sharp peaks. In a few weeks of enrolment, a small team answers thousands of Messenger inquiries, and families go to the school that replied first. Between the peaks, registrars, cashiers and administrators handle admissions paperwork, payment reminders, parent questions and regulatory reports, mostly by hand.
In short
Data Reach Solutions (DRS) is a Philippine AI, automation and software company, founded in 2019, with offices in Metro Manila and Cebu. For education and training, DRS designs, builds and runs: enrolment inquiries; admissions documents; tuition billing and reminders; parent and student communication; staff knowledge assistant; regulatory reporting; certificates and verification. Each system connects to what the business already uses, such as student information systems, learning management systems, accounting and cashiering software, Facebook Messenger and website chat, and a person stays in control of every decision that matters.
Where time goes
Where work is lost today.
- Enrolment inquiries answered late at night, or the next day
- Admission requirements collected and checked on paper
- Instalment reminders and receipts prepared by the cashier
- Registrars answering the same parent questions by phone
- Regulatory reports compiled by hand from several records
This page is for
- Private schools from pre-school to senior high
- Colleges and universities
- Review and tutorial centres
- Technical and vocational training providers
- Language schools
- Corporate training companies
Use cases
What we would look at first.
The use cases that most often return the most time in this industry. The consultation finds which of them fit your business.
Enrolment inquiries
Questions on tuition, schedules and requirements answered on Messenger and your website, campus visits booked, and complex cases handed to staff.
What it is designed to change: Most routine inquiries answered without staff
- Time to value
- 4 to 8 weeks
Admissions documents
Application requirements collected, checked and filed.
What it is designed to change: Complete files before the first day
- Time to value
- 6 to 8 weeks
Tuition billing and reminders
Instalment schedules, reminders and receipts, with e-invoicing where required.
What it is designed to change: Fewer overdue accounts
- Time to value
- 6 to 8 weeks
Parent and student communication
Announcements, class changes and event reminders sent on the right channel.
What it is designed to change: Fewer calls to the registrar
- Time to value
- 4 to 6 weeks
Staff knowledge assistant
Answers from the school's own handbook, policies and procedures, with sources shown.
What it is designed to change: Consistent answers across staff
- Time to value
- 6 to 8 weeks
Regulatory reporting
The reports schools submit to their regulators, compiled from existing records.
What it is designed to change: Reporting in days, not weeks
- Time to value
- 6 to 10 weeks
Certificates and verification
Certificates and transcripts issued and verified online.
What it is designed to change: Faster requests and fewer forgeries
- Time to value
- 8 to 12 weeks
Illustrative example
A private school of 1,500 students
The school receives about 6,000 inquiries in an eight-week enrolment season, and staff spend about four minutes on each. An inquiry assistant that answers 60% of them saves about 240 staff hours at the busiest time of year. If faster, consistent replies lift enrolment from 35% to 38% of 3,000 qualified inquiries, the school gains 90 students. All figures are illustrative. We replace them with your own numbers in the consultation.
- Inquiries in one enrolment season
- About 6,000
- Staff hours saved in the season
- About 240
- Qualified inquiries that enrol
- 35% up to 38%
- Additional tuition, at PHP 40,000 a student
- About PHP 3.6 million a year
Systems and rules
What we connect to, and what we build around.
Systems we connect to
- Student information systems
- Learning management systems
- Accounting and cashiering software
- Facebook Messenger and website chat
- Online payment channels
- Google Workspace for Education and Microsoft 365
- BIR electronic invoicing system
We integrate with what you already use before suggesting anything new.
Regulation and deadlines
Checked 30 September 2026.
Student records and data privacy
Student records are personal information, and many belong to minors. The National Privacy Commission guidelines on AI apply to any system that handles them, so we involve your data protection officer from the first meeting.
National Privacy Commission, guidelines on artificial intelligence (December 2024)Enrolment season
Schools that open in June enrol from about March to June. Anything new should be live two months before the peak.
BIR electronic invoicing
Schools that use computerised accounting systems must issue electronic invoices by 31 December 2026 under RMC 098-2026.
BusinessMirror, on BIR Revenue Memorandum Circular 098-2026
Related
Solutions and services for this industry.
Solutions
Proven in live operations
Data Reach Solutions built and supports the warehouse information systems GALCO and PSI run around the clock at Mactan-Cebu, Clark and NAIA, in operation since 2019 under Bureau of Customs rules. Read the case study
DataReach Solutions Inc., SEC registration CS201905437. Offices in Metro Manila and Cebu.
Let’s make work work better.
Your people’s time, back.
It starts with a conversation.
Tell us about the work that slows your business down. Leave your free consultation with a written summary and a practical next step.
Book a free consultationA conversation. A clear next step. No obligation.