Logistics, cargo and warehousing
Software and automation for forwarders, brokers and bonded warehouses
Cargo moves on documents: air waybills, bills of lading, invoices and packing lists drive customs, storage, billing and release. Errors cost demurrage, penalties and clients, yet much of the work between your systems is still keyed by hand. We built, and have run since 2019, the warehouse information systems for GALCO and PSI, customs bonded warehouses at Mactan-Cebu, Clark and NAIA, so we add intelligence to what already works instead of forcing a new platform.
Case study: the warehouse information systems behind GALCO and PSI
In short
Data Reach Solutions (DRS) is a Philippine AI, automation and software company, founded in 2019, with offices in Metro Manila and Cebu. For logistics, cargo and warehousing, DRS designs, builds and runs: warehouse information system; shipping document processing; shipment status for clients; billing and e-invoicing; exception alerts and daily reporting; volume and capacity planning. Each system connects to what the business already uses, such as warehouse management systems, freight forwarding and brokerage software, transport and fleet management systems, ERP and accounting software, and a person stays in control of every decision that matters.
Where time goes
Where work is lost today.
- Keying air waybills, bills of lading and invoices into several systems
- Answering cargo status calls and emails all day
- Calculating storage, handling and brokerage charges by hand
- Finding dwell-time and discrepancy problems at month-end instead of the same day
- Preparing inventory reports for customs from spreadsheets
This page is for
- Air and sea freight forwarders
- Customs brokers
- Customs bonded warehouses and 3PL operators
- Airport cargo handlers
- Trucking and courier companies
- Logistics divisions of distributors and manufacturers
Use cases
What we would look at first.
The use cases that most often return the most time in this industry. The consultation finds which of them fit your business.
Warehouse information system
Receiving, compartments, bonded and non-bonded stock, withdrawals, and the inventory records and reports customs can access.
What it is designed to change: Compliance built in and a real-time stock position
- Time to value
- 3 to 6 months
Shipping document processing
Air waybills, bills of lading, invoices and packing lists read and matched to bookings, with a person checking exceptions.
What it is designed to change: Keying cut by more than half, with fewer mismatches
- Time to value
- 6 to 10 weeks
Shipment status for clients
Status questions answered automatically by email, portal or messaging from your own operational data.
What it is designed to change: Status work that took a full-time role handled automatically
- Time to value
- 4 to 8 weeks
Billing and e-invoicing
Storage, handling and brokerage charges calculated and invoiced in the structured format the BIR requires.
What it is designed to change: Faster billing and the e-invoicing deadline met
- Time to value
- 6 to 12 weeks
Exception alerts and daily reporting
Dwell-time, discrepancy and overdue alerts, and a daily operations dashboard across sites.
What it is designed to change: Problems seen the same day, not at month-end
- Time to value
- 4 to 8 weeks
Volume and capacity planning
Forecasts of volumes by client, lane and season to plan staffing and space.
What it is designed to change: Staffing and space decided well before peak
- Time to value
- 2 to 4 months
Illustrative example
A mid-sized freight forwarder
The forwarder processes 1,200 shipments a month, and each needs about 20 minutes of document keying and checking: the work of more than two full-time staff. Automated extraction with human review brings that to about 8 minutes a shipment. Client status questions are answered from the same data, and fewer billing errors mean cargo is released sooner. All figures are illustrative. We replace them with your own numbers in the consultation.
- Shipments a month
- 1,200
- Minutes of keying per shipment
- 20 down to 8
- Staff hours released
- About 240 a month
- Value of time released, at PHP 350 an hour
- About PHP 84,000 a month
Systems and rules
What we connect to, and what we build around.
Systems we connect to
- Warehouse management systems
- Freight forwarding and brokerage software
- Transport and fleet management systems
- ERP and accounting software
- Customs inventory reporting formats
- BIR electronic invoicing system
- Email, client portals and messaging
We integrate with what you already use before suggesting anything new.
Regulation and deadlines
Checked 30 September 2026.
Customs bonded warehouse rules
Customs Administrative Order 01-2022 requires every customs bonded warehouse to keep a computer-based inventory system accessible to the Bureau of Customs, with goods tracked by compartment and an annual stock inventory report. Our warehouse systems are built around these requirements.
Bureau of Customs, CAO 01-2022BIR electronic invoicing
Large taxpayers and users of computerised accounting systems must issue electronic invoices by 31 December 2026 under RMC 098-2026. Storage, handling and brokerage billing all fall within scope.
BusinessMirror, on BIR Revenue Memorandum Circular 098-2026Peak season
Volumes climb from September to December. Changes are best scoped and tested before the peak begins.
Related
Solutions and services for this industry.
Solutions
Proven in live operations
Data Reach Solutions built and supports the warehouse information systems GALCO and PSI run around the clock at Mactan-Cebu, Clark and NAIA, in operation since 2019 under Bureau of Customs rules. Read the case study
DataReach Solutions Inc., SEC registration CS201905437. Offices in Metro Manila and Cebu.
Let’s make work work better.
Your people’s time, back.
It starts with a conversation.
Tell us about the work that slows your business down. Leave your free consultation with a written summary and a practical next step.
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