Security, manpower and facilities
Automation for security, manpower and facilities service providers
You sell people's time by the post, the shift and the head, across dozens of client sites. Your margin depends on rosters that cover every post, payroll that is right the first time and billing that goes out on time, yet all three often run on paper time records, spreadsheets and group chats. HR software built for office staff does not handle posts, relievers or billing by contract, so we build around the way your operation actually works.
In short
Data Reach Solutions (DRS) is a Philippine AI, automation and software company, founded in 2019, with offices in Metro Manila and Cebu. For security, manpower and facilities, DRS designs, builds and runs: time records to payroll; roster and post coverage; client billing; compliance calendar; incident and site reports; recruitment pipeline; margin dashboard. Each system connects to what the business already uses, such as biometric and mobile attendance devices, payroll and HR systems, roster spreadsheets, accounting and billing software, and a person stays in control of every decision that matters.
Where time goes
Where work is lost today.
- Reconciling paper and biometric time records against the roster every cutoff
- Supervisors covering unfilled posts by phone and chat
- Client billing held until attendance proof is assembled
- Contribution remittances and licence renewals tracked in spreadsheets
- Incident reports rebuilt from voice notes and photos
This page is for
- Security agencies
- Manpower and staffing contractors
- Janitorial and facilities service companies
- Integrated facilities management groups
Use cases
What we would look at first.
The use cases that most often return the most time in this industry. The consultation finds which of them fit your business.
Time records to payroll
Attendance photos and biometric exports read, matched to the roster, and pay elements and exceptions computed for review.
What it is designed to change: Payroll preparation time cut by half or more
- Time to value
- 6 to 10 weeks
Roster and post coverage
Shift schedules built, uncovered posts flagged and relievers assigned.
What it is designed to change: Fewer uncovered posts and supervisor hours back
- Time to value
- 8 to 12 weeks
Client billing
Billing per post and contract with attendance proof attached, ready for e-invoicing.
What it is designed to change: Invoices out days earlier
- Time to value
- 6 to 8 weeks
Compliance calendar
Contribution remittances, permit renewals and worker licence validity tracked with reminders.
What it is designed to change: Fewer missed deadlines
- Time to value
- 4 to 6 weeks
Incident and site reports
Voice notes and chat photos turned into structured, client-ready incident reports.
What it is designed to change: Same-day reports to clients
- Time to value
- 4 to 6 weeks
Recruitment pipeline
Applications screened, documents checked, and interviews and medicals scheduled.
What it is designed to change: Vacancies filled faster
- Time to value
- 4 to 8 weeks
Margin dashboard
Coverage, overtime and margin by client and site.
What it is designed to change: Margin visible every week, not at year-end
- Time to value
- 6 to 8 weeks
Illustrative example
A security agency with 600 guards
The agency deploys 600 guards across 40 client sites with two payroll cutoffs a month, and a three-person payroll team spends about 120 hours a month reconciling time records against the roster. Automating the reading and matching removes about 65% of that work, and the team moves to exceptions and client queries. Because attendance proof is ready at cutoff, invoices go out about seven days earlier. All figures are illustrative. We replace them with your own numbers in the consultation.
- Guards deployed
- 600 across 40 sites
- Payroll hours released
- About 78 a month
- Value of time released, at PHP 350 an hour
- About PHP 27,300 a month
- Working capital released by billing a week sooner
- About PHP 4.5 million, once
Systems and rules
What we connect to, and what we build around.
Systems we connect to
- Biometric and mobile attendance devices
- Payroll and HR systems
- Roster spreadsheets
- Accounting and billing software
- SSS, PhilHealth and Pag-IBIG remittance files
- BIR electronic invoicing system
- Group chat channels used by supervisors
We integrate with what you already use before suggesting anything new.
Regulation and deadlines
Checked 30 September 2026.
Wage orders and year-end pay
Regional wage orders force a payroll recomputation across every contract, and 13th-month pay falls due in December. With pay rules held in one system, each change is made once.
Industry and contracting rules
Security agencies work under the Private Security Services Industry Act (Republic Act 11917), and manpower contractors under DOLE contracting rules. Clients increasingly audit contractor compliance and ask for digital proof.
BIR electronic invoicing
Agencies that use computerised accounting systems must issue electronic invoices by 31 December 2026 under RMC 098-2026.
BusinessMirror, on BIR Revenue Memorandum Circular 098-2026
Related
Solutions and services for this industry.
Solutions
Proven in live operations
Data Reach Solutions built and supports the warehouse information systems GALCO and PSI run around the clock at Mactan-Cebu, Clark and NAIA, in operation since 2019 under Bureau of Customs rules. Read the case study
DataReach Solutions Inc., SEC registration CS201905437. Offices in Metro Manila and Cebu.
Let’s make work work better.
Your people’s time, back.
It starts with a conversation.
Tell us about the work that slows your business down. Leave your free consultation with a written summary and a practical next step.
Book a free consultationA conversation. A clear next step. No obligation.